Budget Management
Business Purpose
Budget Management captures annual or activity-level market fee budgets before activity execution. Approved budgets create the available budget cap that later activity applications consume.
Standard Steps
- Open Application Form (New Budget For Activity).
- Click New.
- Complete basic information, including year, entity, department, and currency.
- Add budget details for C1 or C2 activity planning.
- Complete activity information, including product, market, activity name, category, start month, end month, and planned sessions.
- Add budget breakdown lines by budget month, department, expenditure category, expenditure type, product, market, and amount.
- Save as draft or submit for approval.
Field Description
| Field | Description | Required |
|---|---|---|
| Year | Budget year. | Yes |
| Entity | Legal entity. | Yes |
| Department | Department applying for budget. | Yes |
| Currency | Budget currency. | Yes |
| Add Budget Total | System-calculated total of all added budget lines. | System |
| Product | Product linked to the budget. | Yes |
| Market | Market linked to the budget. | Yes |
| Activity Name | Planned activity name. | Yes |
| Marketing Activity Category | C1, C2a, C2b, C3, or Others. | Yes |
| Start Month and End Month | Planned budget period. | Yes |
| Activity Type | Activity type. | Yes |
| Plan Sessions | Planned number of sessions. | Yes |
| Budget Month | Month for the budget line. | Yes |
| Expenditure Category | High-level cost category. | Yes |
| Expenditure Type | Detailed cost type. | Yes |
| Add a New Budget Amount | New budget amount for the line. | Yes |
Permission Rules
Budget edits are generally allowed in draft. After submission, the record follows approval status control. Approved budget amounts become available to activity applications and should not be changed without the configured change or reapproval process.
Review Criteria
- Budget application is approved before it is selected in an activity application.
- Activity application requested amount does not exceed the selected budget cap.
- Used amount and remaining amount are reviewed before payment or reimbursement.
- C1, C2a, and C2b activities can use planned activity budgets.
- C3 and Others may use budget-only planning where no detailed activity plan is needed.